VAC Committee Meetings and AGM

VAC Committee Meetings

The VAC Committee meets every two months to review and plan the club’s activities and to discuss policy and financial issues. A summary of the key points from the last meeting is available here.

If VAC club members wish to make comments, provide feedback or ask for an issue to be included on the meeting agenda for consideration by the Committee, please contact the Secretary or another member of the  Committee.   

Offers to help or officiate at VAC’s events are always welcome. Please contact the Officials Secretary if you are willing and able to volunteer some of your time.  

Committee Meeting dates in 2024  

11 July

Committee meetings are held in a meeting room at the East Croydon United Reformed Church, Addiscombe Grove, East Croydon CR0 5LP. Alternatively they may be held virtually using Zoom. 


2024 Annual General Meeting

The 2024 AGM will take place at 7pm on Thursday 19 September at the Civil Service Club, 13-15 Great Scotland Yard, London SW1A 2HJ.

Nominations for officers for the 2024-25 Committee and any proposals for consideration at the AGM should be sent by VAC members to Ros Tabor, the Secretary, by Thursday 5 Septrmber. If members cannot join the AGM, they are welcome to feed in their views and suggestions in advance by email, letter or phone call to the Secretary or another Committee member.


2023 Annual General Meeting

The 2023 AGM took place at 7pm on Monday 11 September at the Civil Service Club, 13-15 Great Scotland Yard, London SW1A 2HJ.

Here is the Agenda.

The agenda includes the following proposal from VAC's Committee:

"That VAC's Committee should consult VAC members and investigate the case for changing the club into a limited company with a view to making a recommendation for a suitable model at the 2024 AGM or earlier EGM".

To accompany the proposal, here is a Slide showing a Proposed Structure for the New Company.

Here are the  Draft Minutes of the 2022 AGM for approval at the 2023 AGM.

Here are the draft  Audited Annual Accounts for the year to 31 March 202  3     They will be submitted for approval at the 2023 AGM.

Here is the Membership Secretary's Report

Here is the Chair/Secretary's Report

Here is the Track and Field Secretary's Report

Here is the Walks Secretary's Report

Here is the Road Running Secretary's Report

Here is the Cross Country Secretary's Report


VAC Constitution and Disciplinary/Complaints Procedure 

An updated VAC Constitution was ratified at the 2018 AGM. Here is a copy of the  Constitution. In accordance with the Constitution, VAC’s disciplinary/complaints policies and procedures are published  here on the VAC website. 

Data Privacy

OpenTrack data is used for membership and competition management and shared with third parties to the extent that it is necessary for these purposes.  Members have given their permission for this by joining VAC or another BMAF area club or becoming a BMAF Open Member.  OpenTrack data privacy notice

VAC members will only receive messages of general interest in respect of membership and competition management as well as information about future events in accordance with their Athletics Interests defined in OpenTrack. They can opt out of these mass communications either by “Unsubscribing” to any communications or by ticking the opt-out box in OpenTrack.