VAC Committee Meetings and AGM
VAC Committee Meetings
The VAC Committee
meets every two months to review and plan the club’s activities and to discuss policy and financial issues. A
summary of the key points from the last meeting is available here.
If VAC club members
wish to make comments, provide feedback or ask for an issue to be included on the meeting agenda for
consideration by the Committee, please contact the Secretary or
another member of the Committee.
Offers to help or
officiate at VAC’s events are always welcome. Please contact the Officials Secretary if
you are willing and able to volunteer some of your time.
Committee Meeting dates in 2021
Before the Covid19
pandemic, committee meetings were held in a meeting room at the East Croydon United Reformed Church, Addiscombe
Grove, East Croydon CR0 5LP. They are now held virtually using Zoom.
Constitution and Disciplinary/Complaints Procedure
An updated VAC
Constitution was ratified at the 2018 AGM. Here is a copy of the
In accordance with the Constitution, VAC’s disciplinary/complaints policies and procedures are published
here on the
OpenTrack data is used
for membership and competition management and shared with third parties to the extent that it is necessary for
these purposes. Members have given their permission for this by joining VAC or another BMAF area club or
becoming a BMAF Open Member.
OpenTrack data privacy
VAC members will only receive
messages of general interest in respect of membership and competition management as well as information about
future events in accordance with their Athletics Interests defined in OpenTrack. They can opt out of these mass
communications either by “Unsubscribing” to any communications or by ticking the opt-out box in
The AGM is an
opportunity for members to become more involved with the club by standing for election to positions on the
Committee, making proposals, asking questions and voting on proposals at the meeting. At the AGM, the
Treasurer will present VAC’s financial accounts for the year and Committee members will deliver reports on their
areas of responsibility. The meeting normally takes place in Central London in September each year. In 2020 it
was held virtually using Zoom. The provisional date for the 2021 AGM is Monday 20 September.
The AGM for 2020
took place on 21 September via Zoom.
The draft minutes
and audited accounts can be made available to VAC members from the Secretary.
reports of VAC’s 2019 - 2020 activities were accepted at the AGM:
Track & Field Report
Race Walking Report
Road Running Report