VAC Committee Meetings and AGM

VAC Committee Meetings

The VAC Committee meets every two months to review and plan the club’s activities and to discuss policy and financial issues. A summary of the key points from the last meeting is available here. 

If VAC club members wish to make comments, provide feedback or ask for an issue to be included on the meeting agenda for consideration by the Committee, please contact the Secretary or another member of the Committee.   

Offers to help or officiate at VAC’s events are always welcome. Please contact the Officials Secretary if you are willing and able to volunteer some of your time.   

Committee Meeting dates in 2021   

27 May 2021


Before the Covid19 pandemic, committee meetings were held in a meeting room at the East Croydon United Reformed Church, Addiscombe Grove, East Croydon CR0 5LP. They are now held virtually using Zoom.  


VAC Constitution and Disciplinary/Complaints Procedure   

An updated VAC Constitution was ratified at the 2018 AGM. Here is a copy of the Constitution. In accordance with the Constitution, VAC’s disciplinary/complaints policies and procedures are published here on the VAC website. 

Data Privacy


OpenTrack data is used for membership and competition management and shared with third parties to the extent that it is necessary for these purposes.  Members have given their permission for this by joining VAC or another BMAF area club or becoming a BMAF Open Member. 

OpenTrack data privacy notice 

VAC members will only receive messages of general interest in respect of membership and competition management as well as information about future events in accordance with their Athletics Interests defined in OpenTrack. They can opt out of these mass communications either by “Unsubscribing” to any communications or by ticking the opt-out box in OpenTrack. 


Annual General Meeting 

The AGM is an opportunity for members to become more involved with the club by standing for election to positions on the Committee, making proposals, asking questions and voting on proposals at the meeting.  At the AGM, the Treasurer will present VAC’s financial accounts for the year and Committee members will deliver reports on their areas of responsibility. The meeting normally takes place in Central London in September each year. In 2020 it was held virtually using Zoom. The provisional date for the 2021 AGM is Monday 20 September. 

The AGM for 2020 took place on 21 September via Zoom.  

The draft minutes and audited accounts can be made available to VAC members from the Secretary.  


The following reports of VAC’s 2019 - 2020 activities were accepted at the AGM: 

Secretary’s Report 

Membership Secretary’s Report 

Track & Field Report 

Race Walking Report 

Road Running Report  

Cross Country Report