Committee News

VAC Committee Meetings

The VAC Committee meets every two months to review and plan the club’s activities and to discuss policy and financial issues. A summary of the key points from the last meeting is available here.   

If VAC club members wish to make comments, provide feedback or ask for an issue to be included on the meeting agenda for consideration by the Committee, please contact the Secretary or another member of the Committee.    

Offers to help or officiate at VAC’s events are always welcome. Please contact Ros Tabor, the Officials Secretary, if you are able to volunteer some of your time. VAC/BMAF is willing to pay for VAC members to attend UKA training courses to become accredited track/field and endurance officials. Contact the Officials Secretary if you are interested.   

Dates of the next Committee Meetings:

23 May 2019
18 July 2019


Venue: Committee meetings are held in a meeting room at the East Croydon United Reformed Church, Addiscombe Grove, East Croydon CR0 5LP.   


VAC Constitution and Disciplinary/Complaints Procedure 

An updated VAC Constitution was ratified at the 2018 AGM. A copy of the Constitution can be made available to VAC members from the Secretary. In accordance with the Constitution, VAC’s disciplinary/complaints policies and procedures are published here on the VAC website.


Data Privacy
OpenTrack data is used for membership and competition management and shared with third parties to the extent that it is necessary for these purposes.  Members have given their permission for this by joining VAC or another BMAF area club or becoming a BMAF Open Member.

OpenTrack data privacy notice

VAC members will only receive messages of general interest in respect of membership and competition management as well as information about future events in accordance with their Athletics Interests defined in OpenTrack. They can opt out of these mass communications either by “Unsubscribing” to any communications or by ticking the opt-out box in OpenTrack.

Annual General Meeting 

The AGM is an opportunity for members to become more involved with the club by standing for election to positions on the Committee, making proposals, asking questions and voting on proposals at the meeting.  At the AGM, the Treasurer will present VAC’s financial accounts for the year and Committee members will deliver reports on their areas of responsibility. The meeting takes place in Central London in September each year. 

The AGM for 2018 took place on 24 September at the Premier Inn Hotel, Eccleston Square, London SW1V 1PS.  

The draft minutes can be made available to VAC members from the  Secretary.


The following reports of VAC’s 2017-2018 activities were tabled at the AGM:


Cross Country Report


Race Walking Report


Road Running Report


Track & Field Report